Enrollment Records
Each fall, CACD completes an audit of enrollment records. At the conclusion of this audit, families will be notified if any updates are needed. Some forms must be updated every year, including the Emergency Contact and Medical Consent form.
Other records must be updated throughout the year, such as physicals and immunization records. When visiting your child’s physician for a yearly “well-child” appointment, please request a copy of your child’s physical and most recent immunization record. You may bring these items yourself.
In addition, any time a family’s information changes, such as address, place of employment, or health insurance provider, a new Emergency Contact and Medical Consent form must be completed.
Enrollment Procedure
Tuition
Financial Agreements
Upon enrollment and any changes to tuition, families are provided a Financial Contract. This contract should be carefully reviewed and checked for errors. The contract states the days and hours your child may be at CACD as well as the amount due weekly. This contract is binding and can only be changed with approval and signatures from parents and the Administrative Office.
Payment Schedule
Tuition is paid using Brightwheel. Please contact [email protected] to set up payments online via Brightwheel. Tuition is due weekly. There is a $5 late fee per day for payments not initiated within 2 days after the due date.
An invoice will be sent via Brightwheel 3 days before tuition is due. If you do not receive an invoice, you are responsible for contacting the office and requesting one.
Subsidized Care- DSS & Westchester Works
CACD accepts child care assistance. Parents will be responsible for full payments until authorization has been received and then a weekly copay after a determination amount has been calculated. If at any time assistance is stopped, parents will be responsible for full tuition as of the date the assistance ended.
Multiple Child Discount
Families with two or more children enrolled full-time at CACD are eligible for a %15 discount to be applied to the youngest child’s weekly tuition fee.
Late Pick-Up Fee
CACD closes at 5:45 pm, Monday- Friday. Parents will be charged $20 for every 15 minutes a child is present after their contracted pick-up time ( this will pay for the teachers’ time when they have to stay past their scheduled out time). Teachers will record late fees for processing. If there is a late pick-up fee, parents will receive a written notice from the Administrative Office, (914)664-7005, [email protected], stating the amount of the late pick-up fee. The fee will need to be paid prior to your child returning to school, unless other arrangements are made with the approval of the office.
If parents do not arrive to pick up their child from the program within 30 minutes of pick-up time, staff members will first try to contact the parents using all phone numbers provided on the Emergency Contact and Medical Consent form. If parents are unable to be reached, staff members will try to contact all emergency contact persons. If staff members are unable to contact emergency contact persons, the Administrative Office (914)664-7005, [email protected] will be notified, and they will then notify the Office of Children and Family Services and/or the Mount Vernon Police Department.
Insufficient Funds
All payments rejected due to insufficient funds will be charged a $25 penalty. Missed payments and late fees must be paid within 1 week. Repeated incidents could result in termination of child care services. A payment plan should be discussed with the office if a family is having trouble making tuition payments.
Delinquent Accounts
Families will be charged $5 per day starting on the 7th day after payment is due. Families that are behind in payments more than 21 days without contacting the Administrative Office, (914)664-7005, [email protected], and setting up a payment arrangement may have their child care services terminated. For information about assistance programs that will help cover the cost of child care tuition, please speak with the Administrative Office, (914)664-7005, [email protected]. A payment plan must be agreed upon between family and Center before an account will be considered “in good standing” and no longer eligible for termination. This requires a signed payment plan contract.
Meals and Snacks Schedule
Food Service Policy
At CACD, children are provided nutritious meals and snacks. CACD follows the nutritional guidelines established by the child and adult Food Program. Menus will be posted on the parent board by the entrance. You may request a copy to take home if you would like. Children will be encouraged to sample all foods that are offered, but will never be forced to eat. Please inform your child’s teacher if your child cannot eat a certain food or has different dietary needs (e.g., vegetarian, vegan, lactose intolerant) so a substitution can be made. For certain dietary restrictions, you may be asked to provide food from home for your child.
Food From Home
Children are welcome to bring in treats to celebrate a birthday or holiday. Due to various food allergies and dietary restrictions in our classrooms, we recommend supplying store-bought snacks still in the original packaging. Please refrain from bringing any homemade snacks. A list of healthy snack options approved by the USDA and New York Department of Education is available from the Administrative Office, (914)664-7005, [email protected].
Food Allergies/ Action Plans
If your child has a food allergy, please complete a Food Allergy Action Plan form. This form will be posted in your child’s room, as well as in food preparation areas. If medication for an allergic reaction is provided, please have your physician sign the Food Allergy Action Plan as well.